Constitution and Bylaws of the
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ARTICLE I — GENERAL
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Family |
$20.00 per annum |
Life |
$350.00 nonrefundable |
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Individual |
$15.00 per annum |
Sustaining |
$100.00 per annum |
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Student |
$10.00 per annum |
Corporate |
$200.00 per annum |
Note: Family membership includes members of the family residing in the same household.
Note: Students must be full time.
The Board of Directors may change the yearly dues, which shall be approved by the majority vote of the membership present at an established meeting.
Dues become delinquent on January 1. Any member who is delinquent in their payment of dues after May 15 shall automatically have their membership status revoked.
The Club shall encourage voluntary contributions of funds for the Club's general or specific purposes.
A Charter Member is any member who joins the Club in the year 2000.
NUMBER, ELECTION, AND TERM
The Directors shall be elected at the October meeting by a majority vote of the members present at the meeting and shall serve until the next second meeting of the Board of Directors of the Corporation following their appointment (or re-appointment). The Board of Directors shall have not less than five (5) Directors consisting of the officers listed below. The number of members of the Board of Directors of the Corporation may be increased or decreased from time to time by the vote of a majority of the members present at a regularly scheduled monthly meeting. Directors shall serve until their successors shall have been duly appointed or elected and qualified, or until their earlier death, resignation or removal from office. In the event that the term of any Director of the Corporation shall expire without his being appointed or elected for another term and no successor to such Director shall have become appointed or elected and qualified, such Director shall continue to hold office
until his successor shall be appointed or elected and qualified.
The Board of Directors of the Corporation shall have the power, as Directors of the Corporation, to remove any Director of the Corporation from office for cause, provided that notice of a special meeting is provided under Section 8 of this Article III.
A Director of the Corporation who is present at a meeting of the Board of Directors at which action on any corporate matter is taken shall be presumed to have assented to the action taken unless such Director's dissent shall be entered in the minutes of the meeting or unless such Director shall file a written dissent to such action with the person acting as the Secretary of the meeting before the adjournment of the meeting. Such right to dissent shall not apply to a Director who has voted in favor of such action.
COMPENSATION OF DIRECTORS
Directors, as such, shall not receive any salary for their services, but by resolution of the Board of Directors, expenses of attendance, if any, may be allowed for attendance at each regular or special meeting of the Board of Directors; provided, that nothing herein shall be construed to preclude any Director from serving the Corporation in any other capacity and receiving compensation therefor.
VACANCIES
Whenever any vacancy occurs during the term of any Director or Directors of the Corporation, whether caused by the resignation, removal by order of court, or the death of any such Director or Directors, or for any reason of any increase in the number of Directors, or for any other reason whatsoever, the Secretary of the Corporation shall forthwith give written notice of such vacancy or vacancies to the Board of Directors of the Corporation in order that such vacancy or vacancies may be filled by the majority vote of the remaining members of the Board of Directors of the Corporation by the vote of a majority of the then current members of the Board of Directors present at a duly qualified meeting of the Directors of the Corporation at which at a quorum is present.
The Board of Directors may hold its regular meetings at such places, and at such times, as the Board of Directors shall from time to time determine. However, all meetings of the Board of Directors shall be held at the principal office of the Corporation unless otherwise provided in notice of the meeting or in waivers of notice thereof duly executed by all of the Directors. No notice need be given of any annual or other regular meeting of the Board of Directors unless (a) such meeting is to be held at some place other than the principal office of the Corporation, in which case notice of such meeting shall be given in the same manner as that set forth in Section 8 for special meetings, or (b) some action is to be taken at such meeting which by law may be taken by the Directors only in their capacity as the members of the Corporation, in which case notice of such meeting shall be given in the same manner as that set forth in Section 8 for special meetings, except that the notice shall be given at least ten (10) days before the day of the meeting.
SPECIAL MEETINGS
The Board of Directors shall hold such special meetings as shall be called by the President or Vice President of the Corporation, or by a majority of the members of the Board of Directors of the Corporation. Each such meeting shall be held at such time and place as shall be designated in the notice of the meeting.
Any action to be taken by the Board of Directors of the Corporation only in their capacity as the members of the Corporation may be taken by the Board of Directors at any regular or special meeting thereof, and no designation of any such meeting as a meeting of the members of the Corporation shall be necessary in any notice, waiver of notice, or minutes thereof or otherwise.
A waiver of notice, in writing, signed by the person or persons entitled to such notice, whether before or after the date stated therein, shall be deemed equivalent to the giving of such notice, and except in the case of a special meeting, neither the business to be transacted nor the purpose of the meeting need be specified in the notice of such meeting. Written notice of all special meetings of the Board of Directors shall be given by, or at the direction of, the person or persons calling the meeting at least three (3) days prior to the day named for the meeting; provided, however, that in case some action is to be taken at a special meeting which by law may be taken by the Directors only in their capacity as the members of the Corporation, notice of such meeting shall be given at least ten (10) days before such special meeting. Attendance at any meeting of the Board of Directors, including any meeting at which the Directors are to act in their capacity as the members of the Corporation, shall be a waiver of notice thereof.
INFORMAL ACTION BY THE DIRECTORS
Any action which may be taken at a meeting of the Directors may be taken without a meeting, if a consent or consents in writing, setting forth the action so taken, is signed by all of the Directors who would be entitled to vote at a meeting for such purpose and such consent is filed with the Secretary of the Corporation.
TELEPHONIC MEETINGS
Directors may participate in a meeting of the Board of Directors by means of conference telephone or similar communications equipment by means of which all persons participating in the meeting can hear each other. Participation in a meeting pursuant to this Section 10 shall constitute presence in person at the meeting.
The Board of Directors may, by resolution or resolutions passed by a majority of the whole Board, designate one or more committees of officers, Directors and/or other interested persons to act in an advisory capacity to the whole Board. Such committee or committees shall have such name or names as may be determined from time to time by resolution adopted by the Board of Directors. The committees shall keep regular minutes of their proceedings and report the same to the Board when required. Any committee shall have and may exercise all of the powers and authority delegated to it by the Board of Directors, except that a committee shall not have any power or authority as to the following:
The Board of Directors may designate one or more persons as alternate members of any committee who may replace any absent or disqualified member at any meeting of the committee or for the purposes of any written action by the committee. In the absence or disqualification of a member and alternate member or members of a committee, the member or members thereof present at any meeting and not disqualified from voting, whether or not he, she, or they constitute a quorum, may unanimously appoint another Director to act at the meeting in the place of the absent or disqualified member. Each committee shall serve at the pleasure of the Board of Directors.
The term "Board of Directors" or "Board," when used in any provision of these By-laws relating to the organization or procedures of or the manner of taking action by the Board of Directors, shall be construed to include and refer to any executive or other committee appointed by the Board of Directors. Any provision of these By-laws relating or referring to action to be taken by the Board of Directors or the procedure required therefor shall be satisfied by the taking of corresponding action by a committee appointed by the Board of Directors to the extent authority to take the action has been delegated to the committee pursuant to these By-laws.
QUORUM
Twenty-five percent (25%) of the whole number of those who are at the time the Directors of the Corporation shall be necessary to constitute a quorum for the transaction of business and the acts of a majority of the Directors present at a meeting at which a quorum is present shall, unless otherwise specifically provided by law or by the Articles of Incorporation, be the acts of the Board of Directors.
President, Vice President, Treasurer, Secretary, and Corresponding Secretary
All officers and committee chairman must be members in good standing.
The Treasurer shall not make any payments unless in written form or voucher. Two signatures are required on all checks. The President, Vice President and Treasurer may also sign checks.
Special Committee Chairmen shall not be voting members of the Executive Committee except that they can cast a vote on issues relating to their committee. Special Committees shall normally be but not limited to:
LIMITATION OF PERSONAL LIABILITY OF CLUB REPRESENTATIVES
To the fullest extent that the laws of the Commonwealth of Pennsylvania, as in effect on the date of the adoption of this Section 16 or as such laws are thereafter amended, permit elimination or limitation of the liability of Directors, no Director of the Corporation shall be personally liable as such for monetary damages for any action taken, or any failure to take any action, as a Director. Any amendment or repeal of this Section 16 or adoption of any other provision of these By-laws or the Corporation's Articles of Incorporation which has the effect of increasing Director liability shall operate prospectively only and shall not have any effect with respect to any action taken, or failure to act, prior to the adoption of such amendment, repeal or other provision.
In performing his duties, a Director may rely in good faith upon information, opinions, reports or statements, including financial statements and other financial data, prepared or presented by (i) one or more officers or employees of the Corporation whom the Director reasonably believes to be reliable and competent in the matters presented, or (ii) counsel, public accountants or other persons as to matters which the Director reasonably believes to be within the professional or expert competence of such person, or (iii) a committee of the Board of Directors upon which the Director does not serve, duly designated in accordance with law, as to matters within its designated authority, which committee the Director reasonably believes to merit confidence. A Director shall not be considered to be acting in good faith, however, if such Director has knowledge concerning a matter which would cause his reliance on any of the foregoing to be unwarranted.
In discharging the duties of their respective positions, the Board of Directors, committees of the Board of Directors and individual Directors may, in considering the best interests of the Corporation, consider the effects of any action upon employees, upon suppliers of the Corporation and upon communities in which offices or other establishments of the Corporation are located, and all other pertinent factors. The consideration of those factors shall not constitute a violation of such person's fiduciary standard of care. In addition, absent breach of fiduciary duty, lack of good faith or self-dealing, actions taken by a Director or any failure to take any action shall be presumed to be in the best interests of the Corporation.
Also, to the extent permitted under the laws of the Commonwealth of Pennsylvania, the limitation of liability provisions of this Section shall also apply to Club mycologists, walk leaders and identifiers and Club cooks.
This Section 16 shall not apply to a Representative's responsibility or liability under any criminal statute or a Representative's liability for payment of taxes under any local, state or federal law.
The Board of Directors shall from time to time designate the officers or agents of the Corporation who shall have power, in its name, to sign and endorse checks and other negotiable instruments and to borrow money for the Corporation, and in its name, to make notes or other evidences of indebtedness.
Unless otherwise authorized by the Board of Directors, all contracts, leases, deeds, deeds of trust, mortgages, and all other documents requiring the seal of the Corporation shall be executed for and on behalf of the Corporation by the President, or a Vice President, and the corporate seal shall be affixed by such person or at his direction, all of which shall be attested by the Secretary.
The indemnification provided by this Article V shall not be deemed exclusive of any other rights to which those seeking indemnification may be entitled and shall continue as to a person who has ceased to be a Director, officer, employee or agent of the Corporation and shall inure to the benefit of the heirs, executors and administrators of such a person.
At each annual meeting of the Board of Directors, an Annual Report verified by the President and the Treasurer of the Corporation shall be submitted to the Board of Directors, and shall be filed with the minutes of such annual meeting of the Board of Directors. The Annual Report shall show in appropriate detail the following:
The Directors may adopt, amend or repeal these By-laws by a vote of a majority of all votes cast on the adoption, amendment or repeal at any regular or special meeting duly convened for that purpose. Any meeting of Directors for the purpose of changing or repealing these By-laws shall be preceded by the giving of written notice to each Director stating that the purpose or one of the purposes of the meeting is to consider the change or repeal of these By-laws, and such notice shall contain or include a copy of the proposed change or repeal or a summary of the changes to be effected thereby. Any change in these By-laws shall take effect when adopted unless otherwise provided in the resolution effecting the change.